Your attention to detail is a superpower! Ensure your plans turn into consistent progress within your 2-hour daily work blocks.
These tips encourage progress over perfection, helping you confidently Market Authentically and Productise Your Expertise.
As a Purposeful Planner, here's how you can thrive and excel working remotely, using your 2-hour daily schedule to build your professional service business effectively.
Creating a dedicated workspace is key to staying focused. It doesn’t have to be perfect. Just practical and distraction-free. Small changes like a clear desk, a comfortable chair, and better lighting can boost your energy and concentration.
Set up a space that tells your brain “it’s time to work” and helps you stay focused during your 2-hour work blocks.
Your 2-Hour Action Plan: Choose three simple improvements like lighting, seating, or desk setup. Spend 30 minutes setting them up or making them better. Remember, progress beats perfection.
Your strength in planning helps you make the most of your time. Break your 2-hour work session into 2 or 3 parts. For example: 60 minutes on focused client work, 30 minutes for admin tasks, and 30 minutes for learning or marketing. This keeps you on track and prevents constant switching between tasks.
Let the people around you know when your 2-hour work time begins and ends. This helps you protect your focus and stick to your work routine.
Your 2-Hour Action Plan: Create a simple plan for your 2-hour session that lists the main tasks you usually do. Try it out this week. Then adjust the plan based on what feels natural and doesn’t work for you.
You don’t need the latest gadgets. Just tech that works well and doesn’t get in the way of getting your work done. Slow devices, messy desktops, or outdated software can interrupt your work and make concentrating harder.
Take a few minutes to tidy things up. Streamlining one small task, like turning voice notes into drafts, can save time and make your day more manageable.
A handy tool like Magic Bookifier can help you quickly turn ideas from voice or video into written content without starting from scratch.
Your 2-Hour Action Plan: Spend 30 minutes doing a quick tech clean-up. Clear your downloads folder, restart your devices, update one tool or app, or try a simple time-saving tool.
Before sending a message, whether it’s to clients, leads, or collaborators, take the time to plan what you want to say. A simple outline, e.g. points A, B, C, can make your message easier to understand and more effective.
This step saves time by avoiding lengthy email threads and helps others quickly understand your message, while also professionally presenting your business.
Your 2-Hour Action Plan: Pick one message or post. Spend 5-10 minutes outlining it first. Then write it out. Compare it to how you usually communicate and note any improvements in clarity, focus, or professionalism.
As a Purposeful Planner, lists help you stay organised and focused. But when there are too many tasks, it can quickly become overwhelming. Keep your 2-hour plan simple by choosing just 2-3 priority tasks.
Break each one into a specific, manageable action. For example, instead of saying “write a blog post,” focus on “draft the introduction paragraph.” This approach helps you see progress more quickly and keeps you moving forward as you work toward productising your expertise.
Your 2-Hour Action Plan: Write down up to three specific tasks for your next session. As you complete each one, tick it off to build a sense of accomplishment and stay focused.
As a Purposeful Planner, it’s easy to skip breaks when you’re in the zone. But short, planned breaks aren’t a luxury. They’re essential for staying clear-headed and avoiding burnout. Without them, your focus and decision-making can start to slip.
Use your break to stretch, sip some water, or take a moment to reflect. Even just looking away from your screen for a few minutes can help reset your focus.
Your 2-Hour Action Plan: Block out two short breaks, about 5-10 minutes each, during your 2-hour work session. Step away from your workspace, move around, take a few deep breaths, or give your mind a quick reset. You’ll return more refreshed and ready to keep going.
When you're focused on getting things done, it's easy to forget to check in with people such as clients, mentors, collaborators, or new connections. However, building meaningful relationships is an essential part of growing your business.
Setting aside time each week helps you stay consistent and make connections a natural part of your routine. Block 20-30 minutes in your calendar to message a client, leave a thoughtful comment on a post, or organise a casual catch-up with someone in your network.
Your 2-Hour Action Plan: Use part of your next 2-hour session to connect with three people. For example, send a thank-you message, comment on something helpful or inspiring, and invite someone for a short virtual catch-up. To stay organised, you can use a tool like Systeme.io or Go High Level to keep track of your conversations and help you stay in touch consistently.
Tracking your progress helps you build confidence and see how far you’ve come. You don’t need to do everything perfectly. What matters most is that you're taking small, consistent steps forward.
Instead of trying to complete everything exactly right, focus on what you did get done. Use a notebook, digital tracker, or simple checklist to reflect on your session.
Your 2-Hour Action Plan: At the end of your session, take five minutes to write down three quick reflections: 1) 1 Win: Something you finished or made progress on. 2) 1 Lesson: Something you learned, noticed, or would do differently. 3) 1 Change for Next Time: A slight improvement or new approach to try. This simple habit helps you make steady progress and stay motivated even if things aren’t perfect. Remember, progress matters more than perfection. Each session builds momentum, bringing you closer to your goals.
Learning something new helps you grow your business, especially when it’s something you can use right away. Choose one skill each month that supports your services, enables you to save time, or improves the way you work.
Start small. Watch a short tutorial or read just one chapter of a helpful book.
Then, try to apply what you’ve learned right away. Even a small action makes a difference.
Your 2-Hour Action Plan: Set aside 30 minutes this week to build one skill by doing the following: 1) Learn: Watch one tutorial or read one chapter. 2) Apply: Put the idea into practice in your business. 3) Reflect: Write down what you did, how it helped, and how you’ll use it to grow your business. You don’t need to learn everything at once. Just one helpful skill at a time, followed by action, can make a real impact.
